Sports academy management software.
No notebooks, spreadsheets or phone calls.
Groups, terms, attendance, participant billing and reports in a single Playmore panel. See overdue payments instantly, attendance without counting, group capacity on one screen. The demo takes 20 minutes - no card and no commitment.
Running a sports academy shouldn't eat up your evenings
Attendance in the coach's notebook
The coach ticks names off in a notebook or a spreadsheet. Who missed a class, who's making it up, who's about to quit - nobody knows for sure until someone sits down and counts it by hand.
Billing participants by hand
Who paid for the term, who paid half, who paid nothing - you check the bank statement, ask the front desk, piece together a spreadsheet. Overdue payments surface after weeks, sometimes after the whole term.
Parents texting the coach's private number
Is there a class tomorrow? Can we make it up? When's the payment due? The same questions come back every week, and cancelling a class means phoning down the entire participant list.
The complete academy module: from sign-up to a fully settled term
Everything you keep today in a notebook, a spreadsheet and your head has its place in the Playmore panel - and the software for your sports academy grows along with the number of groups.
Groups, terms and the class schedule
You build a course straight from the calendar: start and end date, repeating every week, two weeks or month. Place limits, levels from beginner to professional, tags: kids, adults, weekends.
Sign-ups and waiting lists
Every participant has a status: invited, waiting, active, on hold, completed. A full group automatically collects interested people onto the waiting list - no one gets lost in your messages.
Attendance and make-up classes
You mark attendance with a click on the list, and the attendance report with the attendance percentage calculates itself. A participant makes up a missed class as a one-off in another group, and coach substitutions are recorded.
Participant billing
Classes, a package, a deposit - every item with a status: unpaid, partial, paid. You record payments by cash, card, bank transfer or pass. You see overdue payments instantly.
Attendance, capacity and payroll reports
The numbers that matter most: payments, the month-over-month trend, your most popular courses, group capacity with free places and coach pay based on rates and substitutions. You download every report as an Excel file (XLSX).
GDPR consents and communication with parents
You collect GDPR consents and terms in PDF at sign-up. You cancel classes with a notification to participants, and reassign the coach in bulk across many sessions at once.
Start with the academy module. Add the rest as your club grows
Playmore is built from modules and works from 1 court to 30. The academy module runs groups, terms, attendance, participant billing and reports, while 24/7 online bookings with prepayments, tournaments and leagues you add when your club needs them. You pay for what you use - and the system grows along with you.
- Complete academy module: groups, attendance, billing, reports
- Add features as your academy grows - without changing systems
- 500,000+ players in the Playmore database
- 24/7 support during onboarding and every day after
Academies and group classes
The heart of this page: groups, terms, attendance and billing in a single panel.
Americano and Mexicano tournaments
End the term with a tournament for participants - the system runs sign-ups and results.
Open games
Graduates of adult groups keep playing - they join games with other club players.
Challenger League
A club challenge league that keeps players close to your club between terms.
See overdue payments instantly, not at the end of the term
A spreadsheet won't tell you who's behind on payments or which group is losing you money. A phone won't keep an eye on the waiting list. Sports academy management software does it for you - you decide where to open the next group.
- Attendance report with the attendance percentage - no counting
- Payment status for every participant - overdue payments front and center
- Group capacity: fill rate and free places
- Coach pay calculated from rates and substitutions
- Packages and passes, e.g. 10 classes with an expiry date
Used by clubs and academies across Europe
See how Playmore works in practice: Okęcie Tennis Club, KS Zakręt Warszawa and our other deployments.
Frequently asked questions about software for sports academies
Do I have to roll out the entire Playmore system to run an academy?
No. Playmore is built from modules and you pay only for what you use. The academy module covers groups, terms, attendance, participant billing and reports that you download as an Excel file (XLSX), while further modules - online bookings with prepayments, tournaments or leagues - you add only when your club needs them.
How does Playmore calculate attendance and make-up classes?
The coach checks off attendance on the list, and the attendance report with the attendance percentage calculates itself. A participant makes up a missed class as a one-off participant in another group, and coach substitutions are recorded in the system.
How does billing for academy participants work?
Each participant has billing items - classes, a package or a deposit - with a status: unpaid, partially paid or paid. You record payments by cash, card, bank transfer or pass, and you download the list of overdue payments and every report as an Excel file (XLSX).
Does Playmore help with GDPR consents and communication with parents?
Yes. When creating a course you set the required consents - GDPR and terms in PDF - which the parent accepts at sign-up. When you cancel a class, the system sends a notification to the group's participants, and you can reassign the coach in bulk across many sessions at once.
See sports academy management live
Book a demo - we'll show you groups, attendance, billing and reports exactly as they would work in your academy. Live, on a real panel. Onboarding takes 1-2 weeks.
On WhatsApp we usually reply within minutes (Mon-Fri 9-17).
No credit card · No commitment · 20 minutes for your questions